Guidelines

What makes a good videoconference?

Guidelines for a successful videoconference

Test the conference connection before the intended start time of your videoconference.
Agree who is to initiate the call before the actual meeting starts.
Close curtains and blinds for less background distraction.
Close the conference room door so that you have the required privacy.
If using a table microphone place it on the table.
During the call setup you may be transmitting picture and sound before you receive the picture and sound from the far end.
Introduce all the conference participants.
If you are muting the microphone let the other site know – they may think you have a problem otherwise.
Don’t whisper to the person next to you – the microphone may pick up your voice!
Don’t move or tap microphones or bang/tap on the table.
Don’t cover the microphone with papers.
Try to wear clothing which is a plain colour rather than checks or patterns.
Let the other end know when someone enters or leaves the room.
Inform the other site if you are terminating the conference.
Make sure you have left no sensitive images stored in the system or any attached peripherals.

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